Who it's for
Fill your fitness classes without chasing messages.
Put your bootcamps, HIIT, circuits and spin classes on a timetable that repeats, and people book and pay for a place in the browser on their phone, with no app to install. When rain stops the Saturday park session, you cancel it once and everyone booked is emailed.
A week of classes, without the group chat
Monday, 6am
All twenty places on the HIIT class went over the weekend. A regular who cannot make it cancels from her email, and the first person on the waitlist is offered her place.
Thursday spin
Fourteen bikes, fourteen places. You scan tickets on your phone as people walk in, and anyone who did not turn up is marked as a no-show.
Saturday, 8am
Heavy rain on the common. You cancel the park bootcamp once, and everyone booked on it gets an email instead of standing in the wet.
What it does for fitness classes
A timetable that repeats
Enter a class once with its day, start time, number of places and price, and sessions are created ahead for as many weeks as you choose, from one to 52. Add one-off sessions alongside: a bank holiday bootcamp, a charity circuits class or a summer evening session in the park.
Capacity and sold out
Each class has its own number of places, so a park bootcamp for thirty and a spin room of fourteen sit on the same timetable. A class shows as sold out when it is full, and if you allow it, someone can book a place for a friend in the same booking.
No app to download
Clients book on your site in any phone browser. Their ticket opens on the phone with buttons to add the class to Google, Outlook or Apple calendars, and regulars can add your site to their home screen.
Check-in with your phone
Tickets carry a QR code that you scan with your phone – the check-in screen runs in the browser, like everything else. Check in the whole roster at once, and let bookings nobody checked in be marked as no-shows automatically.
On Starter, Studio and Pro
Dropped places passed down the list
Once a class is full, people can queue for it at no cost. If a place comes free, whoever is at the top gets an email and has twelve hours to book it; after that the offer moves to the next in line.
On Studio and Pro
Walk-ins on the same register
Someone turns up without booking? Add them as a desk booking and mark them paid, unpaid or free. They appear on the roster with everyone who booked online.
When the weather calls the class off
Outdoor classes get cancelled, and the worst part is usually telling everyone. Here you cancel the session once: every booking on it is cancelled and each client is emailed, with a calendar file that marks the class as cancelled. Each paid place is refunded in full straight away if you have automatic refunds switched on; if not, it is marked as refund due for you to refund from the booking. If you want to run a make-up class, add a one-off session and share its page.
Clients can call it off too. They cancel or move their own booking from the link in their emails, inside the windows you set in hours – how close to class they can still get a refund, and how close they can still switch to another session. A place given up goes back on sale, or to the waitlist on plans that have one.
Reminders go by email only, one or two of them at the times you choose. There are no text messages. The emails we send count towards your plan's monthly allowance – confirmations and reminders included – and once it is used, emails stop until the next month. A timetable with dozens of bookings a day uses an allowance quickly, so check the figures on the pricing page against your weekly numbers.
Getting paid per class
Clients pay the full price by card when they book, so nobody owes you for last week's session. On the Free plan there is no monthly fee; card payments we collect cost 6.5% + 20p* each. Paid plans run from £12.50 a month + tax, billed yearly (£150.00 + tax a year), or £15.00 a month + tax paid monthly.
Your own Stripe account
Paid straight into your Stripe account.
Connect the Stripe account you have, or open one through us. Clients pay by card when they book and the money settles in your Stripe account on Stripe's payout schedule. BookBookNow takes no commission; Stripe's own card fees apply.
On Starter, Studio and Pro
We collect for you
No Stripe account needed.
BookBookNow collects the card payment for you and pays it out to your bank on request, after a short hold. Our commission includes Stripe's fee for standard UK cards; a dearer card adds Stripe's extra fee at cost. Commission per payment: Free 6.5% + 20p*, Starter 5% + 20p*, Studio 3% + 20p*, Pro 2% + 20p*.
On every plan · in GBP, USD or EUR
Your timetable where people already look
Every dated class gets its own page you can paste into a group chat or an Instagram bio, so people land on the class they asked about rather than a contact form. If you already have a website, the embeddable timetable shows the next 14 days of classes in your colours; its buttons open your booking site to finish the booking.
On Studio and Pro
Your site starts on yourname.bookbooknow.com; when you want a web address of your own, add one CNAME record with your domain provider and the certificate is set up for you.
On Starter, Studio and Pro
Built for class providers, not gyms
A good fit if
- You run bootcamps, HIIT, circuits, spin or outdoor classes that people pay for one at a time
- You teach on your own or with a small team, from one base or a regular outdoor spot
- You want people to book from a link without downloading anything
Not the right fit yet if
- Your income comes from monthly memberships, class packs or credits
- Clients need to book a particular bike, spot or instructor
- You run several sites, each with its own staff and timetable
- You need a card reader at the desk, text-message reminders or a branded app
A gym run on memberships, with a front desk selling passes, is better served by gym management software. We suit the instructor or small studio selling places in classes one at a time.
Questions
Can I cancel an outdoor fitness class because of bad weather?
Yes, right up to the start time. Cancel the session from its page in your admin and everyone booked on it hears by email straight away, so you do not have to message each person.
Can clients choose a specific bike in a spin class?
No. A booking is for a place in the class, so match the number of places to the number of bikes and riders take a bike as they come in. If regulars expect their usual bike, that is something to sort out at the door.
Is there a free online booking system for fitness classes?
Yes. The Free plan has no monthly fee and no card to sign up, and it includes a repeating timetable, class capacity and email reminders. Card payments on it are collected by BookBookNow for a commission on each one. Check the monthly email allowance on the pricing page if you run a busy timetable.
Can I run a free taster class?
Yes. Set the price of a class, or of one session, to 0 and people book a place without paying. It still has a capacity, sends confirmations and reminders, and appears on the class roster like any other booking.
Can people pay cash at the door instead of booking online?
Clients cannot choose to pay on arrival when they book online. You can add walk-ins yourself as desk bookings and mark them paid or unpaid, but there is no card reader or cash takings report.
How do I cut no-shows at my fitness classes?
Send one or two reminder emails at times you choose, and let clients cancel from the link in their email so the place can go to someone else. On plans with attendance, anyone not checked in can be marked a no-show automatically, so you can see who books and does not come. There are no no-show fees.
* The commission includes Stripe's fee for standard UK cards. Stripe charges more for some cards – about +1.3% for premium and business UK cards, +1% for European cards and +1.65% for other international cards, plus 2% when Stripe converts the payment from another currency – and we add that difference at cost, shown against each payment.
Start free today.
No card needed on the Free plan. Paid plans from £12.50 a month + tax, billed yearly (£150.00 + tax a year), or £15.00 a month + tax paid monthly, with a 14-day free trial.
Prices are in GBP, before tax. Tax is added at checkout for where your business is: UK businesses pay VAT at 20%, which a VAT-registered business can usually reclaim.